DentXCloud

Dental practice software, made for India

The calm way to run a busy dental clinic.

Patient records, chair scheduling, GST billing, the cash book, inventory, lab work, WhatsApp recalls and a leads CRM, in one place. One login for the whole practice, from the front desk to the chair.

Book a free demo See how it works
  • WhatsApp & email recalls, no SMS fees
  • GST invoices and a daily cash book
  • Android apps for staff and patients

01Clinical records

Every tooth, every visit, on one chart.

Chart findings tooth by tooth on the FDI chart you already use. Treatment plans, visits, prescriptions, X-rays and payments all hang off the same patient file. Try it: pick a tooth.

Aarav Menon · 34 · #P-0217

FDI chart

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  • Healthy
  • Treated
  • Planned
  • Watch
  • Missing

Tooth 16

Upper right first molar

Treated

Root canal & crown

Completed 12 Aug 2026 · Dr. Mehta

X-rays Prescriptions Visits

Treatment plan

Next steps

02The whole practice

Everything behind the front desk, in one system.

The schedule, the money, the stockroom and the marketing share one patient file. Give each person only the screens their role needs.

Appointments that never double-book

Doctor slots, leave and holidays, and slot rules that stop two patients landing in one chair. Reminders go out over WhatsApp.

Recalls that bring patients back

Check-up reminders at 3, 6 and 12 months, birthday wishes and bulk messages, sent every day over WhatsApp and email. No SMS charges.

GST invoices

Numbered automatically, with line items, discount and GST, printed on A4 and linked to the treatment.

A cash book that fills itself

Patient payments and cash expenses land in each clinic's cash book. Income vs expenditure for any dates.

Stock and lab cases

Low stock flagged before the last box runs out. Lab work tracked from sent to fitted, with due dates.

A leads CRM, so ad enquiries turn into patients

Facebook and Instagram lead ads, Google leads, hosted forms and webhooks land in pipelines with the stages you define. Follow-up reminders keep leads from going cold, and a lead becomes a patient in one step.

03A day at the clinic

From the first patient to the last cash count.

  1. 01 · Morning

    08:45

    Open the chair board

    Every chair, every appointment and every doctor for the day. Check patients in as they arrive and see who has waited longest.

  2. 02 · Chairside

    10:30

    Examine, plan, treat

    Record the examination, chart the teeth, build the treatment plan, log the visit and print the prescription.

  3. 03 · Front desk

    13:00

    Bill and collect

    Issue the GST invoice from the plan, take cash or adjust the advance, and the cash book updates itself.

  4. 04 · Back room

    17:30

    Lab cases and stock

    See which crowns are due back tomorrow, mark cases received or fitted, and log materials used before they run short.

  5. 05 · Closing

    20:00

    Close the day

    Reconcile the cash book, record expenses and the bank deposit, and check tomorrow's list.

  6. 06 · Next morning

    07:00

    Bring patients back

    Recall and birthday messages go out by themselves, every day. New enquiries from ads land in the pipeline with a reminder to call.

04Three ways in

At the desk, in your pocket, and in theirs.

The same login and the same permissions everywhere. Staff only see the clinics they work at; patients only see themselves.

  • Clinic dashboard

    In the browser, for doctors, the front desk and the owner. Nothing to install.

  • DentXCloud for staff

    The chair board, today's appointments and patient files on Android.

  • DentXCloud Patient

    Patients book visits and see their own records, prescriptions and documents.

05Security

Patient files deserve a lock.

Each practice kept apart

Staff reach only their own practice and the clinics they're assigned to.

Roles checked on the server

Admin, doctor and staff roles, plus your own. Every action is checked, not just hidden.

Sessions you control

Change a password or deactivate a user and they're signed out everywhere, at once.

Your data is yours

Export patients, leads and reports at any time. Database and files are backed up.

06Plugs into what you already use

  • WhatsApp Cloud API

    Reminders and recalls

  • Facebook & Instagram

    Lead ads, instantly

  • Google leads

    From your Google ads

  • Your own email

    Gmail, Zoho, Outlook…

  • Webhooks

    Leads from anywhere

  • CSV & Excel

    Import and export

07FAQ

Before you say “aah”.

  • No. Reminders and patient messages go over WhatsApp and email, which patients actually read and which don't carry per-message SMS charges.

  • Yes. Add any number of clinics under one practice. Doctors and staff are assigned per clinic, and reports can be viewed per clinic or combined.

  • You decide, with roles. Built-in roles cover admin, doctor and staff, and you can create your own with exactly the permissions you want. Every action is checked on the server, not just hidden on the screen.

  • Yes. Leads can be imported from a spreadsheet directly, with duplicate detection. Patient records are migrated with you during onboarding.

  • Invoices are numbered sequentially per practice, carry line items, discount and GST, and print as a clean A4 sheet. Each one is linked to the treatment, so paid and balance always match the payments.

  • Patients get the DentXCloud Patient app to book appointments and see their records and documents. Lead forms on your website also capture appointment requests into your pipeline.

  • No. The dashboard runs in the browser. The DentXCloud staff app and the patient app are on Android.